Here's what I found useful. Hopefully they will help you too. Research is better with friends!
Once you collect more than about 4 documents organizing them all can be a prodigious pain. I use the Mendeley reference management software. It is free. It monitors my download folder, imports citation information, and renames files when I change the metadata. It has its pros and cons; I have heard good things about alternatives such as Zotero and EndNote.
Language Switching / Translation
It's important to remember that translations are an approximation. Every source is going to give a slightly different answer depending on how you word the question, who wrote the reference, and how they chose what to include. Mandarin is a huge language that has changed over time. While a fluent speaker can recognize tens of thousands of words constructed out of, oh, 3,000 characters, there have been tens of thousands of characters used across history - I've seen estimates that put it as high as 90,000+ characters. You wouldn't encounter most of those in your day-to-day, but If you are digging into ancient records, there is no telling what you may find. If one reference doesn't seem to have what you are looking for, turn to another.
Yellowbridge.com: For quick lookup of an unknown character, especially when I don't know if it's in simplified or traditional and provides the other version if there is one. It also offers definitions, but I've found those to omit more specialized meanings.
Google Translate: quick sanity check on pinyin of a character and provides tone marks for easy copying and pasting.
Google Translate app. INVALUABLE. This has fantastic optical character recognition, meaning from a picture or a live scan I can digitize written or printed Chinese, or get the pinyin so that I can type it in myself. It's even able to read some handwritten and stylized characters.
A large two-way dictionary. I use the hilariously mis-named "Pocket" Oxford Chinese Dictionary (1100 pages aren't about to fit in anybody's pocket) ISBN 978-0-19-800594-0. It takes care of most of my lookup needs, especially thanks to having traditional characters called out next to its simplified entries. It doesn't cover the same words sets in both directions, no english entry for Phoenix, for example, but it has the Chinese character translated to phoenix, 风/鳳.
A large, one way Chinese -> English dictionary. The thought here is the focus on translating in only one direction allows for greater depth, breadth, and related words. I use "A Chinese-English Dictionary (Revised Edition)" ISBN 978-7-5600-1325-1, from the Foreign Language Teaching and Research Press, fltrp.com.cn I don't know anything about them, it just happened to be a dictionary I picked up somewhere and it's met my needs. the 1700+ ppages give it a feel of authority.
A character lookup system. For when your optical character recognition isn't working, and you don't know how the character is pronounced. The one I use is "Chinese Characters, A Genealogy and Dictionary" from zhongwen.com. Time consuming to use, sometimes, but is an excellent tool when you've encountered something entirely new. ISBN: 978-0-9660750-0-7. This book contains 360 pages of character trees covering 4,000 characters. The printing is small.
Separating Chinese Characters from Roman text
When collecting lists of songs I found it necessary to separate the Chinese characters of the title from the translation. Most of my sources provided both in the same line, even if they presented the information in a table. I could copy and paste every title into two pieces, but boy does that take a while. Spreadsheet functions came to my rescue.
Microsoft Excel or Google Sheets can both do what you need. I made a column in a spreadsheet where each cell had the Chinese characters for the name, a space, and then the translated name. I put this function into the cell next to it:
Read right to left, this function goes to cell B2, searches for the first space, counts the number of characters before that space (to the left of it), and then copies those characters into a new cell. Voila! A similar function netted me the translated names:
This one counts the number of Chinese characters copied by the previous equation into cell C2, subtracts that number from the total number of characters in the combined Chinese-English name, and copies that many characters into a new cell starting from the right. Since the Chinese characters are always on the left, I end up with only the English name on the right. This is much faster than copying every line in two pieces. Follow that up with Copy -> Past Special -> Values Only and you have what you need, clean as can be.
Romanization is the representation of Chinese words in the Latin alphabet. When digging through research from across the years and regions it is common to see the same Chinese character represented with different combinations of latin letters. To help you negotiate those differences here is a table of romanization equivalences from UNESCO.
A bit about the systems: The most prevalent system today was created in China in the 1950s and is called Pīnyīn (拼音) (Formal name 汉语拼音方案, Hànyǔ pīnyīn fāng'àn). Before that Foreigner missionaries created various system with different levels of use from the 1500s onwards. In the last 200 years major systems have included the Wade and later Wade-Giles system of 1859/1892, the 1902 French-created École française d'Extrême-Orient or EFEO, the French-created Postal Romanization of 1906, the Lessing-Othmer German system of 1912, the Yale System of 1943. These are the big ones you might find in your search; they'll certainly help explain why the various sources I quote have four different ways to spell "zheng". There were other systems created for various other purposes but not as widely used; you can see more on the Wikipedia page.
The UNESCO table contains Pinyin, Wade Giles, EFEO, and Yale, the four most common you'll see in English-language sources. It's missing those used for other languages and the earlier missionary systems. There are other partial comparisons and coverage of the French, German, and various other systems on this French article on Biblioweb. Perhaps an enterprising individual would be up for making a full table of equivalences? I'd recommend keying off of IPA tables and programmatically generating the table. Get in touch if you want to commiserate!
I found use of various other utilities that seem worth recommending. These aren't specific to Chinese or musical instruments, but I found them valuable nonetheless.
- Pdf Compressor: https://smallpdf.com/compress-pdf
Useful for when I turned a series of images into a pdf file. Shrank one file from almost 1GB to just 50MB.
- Website Backup: https://www.httrack.com/ creates a complete copy of my website on my computer. Having a local copy of all my work gives me great peace of mind. If running on a mac, requires Macports https://www.macports.org/.
- Image conversion software: JPG image files perform better on web pages than PNG files, often because they can be smaller. There are many options out there; I happen to use http://png2jpg.com/
- Image compression software: Helps keep images reasonable. I use https://imageoptim.com/mac; there are others out there.
- Image editor such as GIMP.